Office Documents
Archive (O.D.A.) is an efficient tool proposed by ROOTFUSION to help
users into managing MS Office documents versions.
This program
keeps track of your Microsoft Word and Excel 2003 files. Each time you save a
file, a version will be generated automatically in the archive SET (the archive
SET is a directory clearly organized to easily retrieve your file
versions).
The archive version and the archive set information are
written inside your office documents custom properties. This means that at any
time, you can retrieve the current version of a file.
ODA helps you to manage your critical data backup:
archive files are centralized into a single directory which is structured
following your directories tree organization. ODA facilitates your backup
management.
Don't worry about your temporary
backup file names, you'll never see back something like 'Copy of
my document', 'Copy of Copy of my document', etc.
Requirements:
- Word 2003 and
Excel 2003
- Microsoft .NET
Framework 1.1 (freely available from Microsoft web site)
Installation:
- Simply run
Set.exe and follow the screens.
- Configure ODA:
define the archive files location.
Who should use ODA ?
A lot of people may find benefits from this solution.
How many times it happens you to make a temporary copy of a file and you don't
know how to name it...? making you creating files named like 'Copy of
mydocument.doc', then 'Copy of Copy of mydocument.doc', etc.
People wanting to keep track of document versions
without worrying about how to organize these copies will find this software the
correct, simple and efficient solution.
Examples of applications:
- Notary offices
- Advocacy offices
- Quality Assurance Departments
- Any enterprise working with Microsoft Office 2003
Examples of document types:
- A product price list
- Any document you work on and is intended to be
distributed to your customer(s)
- A standard operating procedure
- Any shared document
- Any critical document
What's the difference between ODA and the built-in
option of Microsoft Word and Excel 2003 to keep track of version?
The main differences / advantages are:
- ODA stores the versions as external files, while
Microsoft Office keeps them inside the file itself. By using Microsoft's
built-in option to keep versions track, you'll need to clean manually old
versions data from your file at the moment you want to distribute it.
- With ODA, if you loose your file or your file becomes
corrupted, you are sure to retrieve a recent copy of it, while using
Microsoft's built-in option to keep versions track, you work is most of time
definitively lost.
- ODA helps you to centralize copies of files for which
you want to take backups. Even your local files stored in the well known
folder 'My Documents' will be backed-up easily, with all file versions
history!
Licensing:
- The license is
granted per individual (per USER).
- With the
licensed copy, you can archive as much as documents you want,
and deploy the ODA either on your local hard drive or a
network share.
Free
trial version:
- The free trial version
is limited to register the first 3 archive versions
of the files you'll save. The standard
(commercial) version is not limited.
- To download the
trial version, right click here and select save target as,
then select the location on your local computer to save the
file (recommended c:\temp)
